The Spenser app is ideal for users who are on the road and allows them to take a picture of a receipt / invoice and send it instantly to their company in Basecone. This allows their accountant to quickly process the receipts / invoices.
The Spenser app is developed for users who has a login account with Basecone and has one of the user role Client or Restricted Client User.
The Spenser app has two modules:
- Invoice module
The invoice module allows you to send receipts and invoices from anywhere and anytime to your company in Basecone. This module is free of charge for all users who has a login account with Basecone. The module is used when receipts / invoices are paid with the company's business card and / or needs to be paid from the business account. Click on this link for instructions on how to deliver these receipts / invoices.
- Expense module
This module is created for users to easily create expense reports without the use of a computer. The claimant can gather and photograph their receipts and invoices that are paid with the business credit card or their own personal card for reimbursement.
This module is by default disabled and needs to be enabled by the Super user user on the online application. Click here for more details.
How the expense module can be used:
- This module is ideal for you and / or your employees to submit their expense for reimbursement. Different receipts can be submitted as a single expense report. You can use the app to easily indicate who the claimant is and to which bank account the reimbursement should be transferred to.
In short: a solution that gives your employees the opportunity to declare their expenses anytime and anywhere (no more hassle with scanners, Excel forms, etc). This will also give you and / or your bookkeeper the possibility to organize the expense process in a structured and efficient manner since the expenses are immediately posted to the correct general ledger account, project code and / or cost center. This can be correctly posted when this is set up by the user on the mobile app. Click here for more information on how the user can set this up.
- This offers users the possibility to have his/her receipts submitted in a structured manner and to easily keep track whether the receipts have been paid to provide you with a clear view how the delivered document was paid or needs to be paid.
Tip: If you deliver the receipts that have been paid with the business credit card every month via the Spenser invoice module, you can easily process this in Basecone in one report.
Other important information: